Manuscript preparation guidelines

To streamline the editing, composition, and printing process we require that all manuscripts be submitted readily formatted for printing. This means that the entire text, citation system, and illustrations be prepared in line with DAI conventions.

As of 2005, the binding guidelines detailed below apply for all publications of the DAI headquarters and departments as well as for the Commission for the Archaeology of Non-European Cultures.

The Romano-Germanic Commission, Commission for Ancient History and Epigraphy, and the Eurasia Department follow slightly different guidelines. Please refer to the web pages of the respective commission/departments for more details.

Before preparing your manuscript

Before you submit your manuscript – and ideally prior to its creation – you should review the following aspects as they are critical for the acceptance:

  • Have you followed the guidelines on artefacts originating from other than legal excavations or sources?
  • Was the research authorized by the relevant monument authorities?
  • Do you own the copyright or did you acquire the usage rights for all visual material, including photos and drawings and particularly aerial images?
  • Did you write your manuscript in a language common to DAI publications (German, English, French, Italian, Spanish)?

Text guidelines

The key document containing all relevant text and footnote preparation guidelines is the keyword list. In alphabetical order, it lists and explains all layout and citation guidelines authors need to observe, illustrated by examples. These guidelines apply for all DAI publications with the exceptions of publications by the Romano-Germanic Commission, Commission for Ancient History and Epigraphy, and the Eurasia Department.

In general, publications in DAI journals and monographs rely on the footnote systems.There are two citation options. We kindly ask you to use either one of these options consistently throughout your manuscript:the author-year system or the full-citation system. The abbreviation lists contain scribal abbreviations for journals, serial publications, encyclopedias, and commonly quoted works.

Image guidelines

The following guidelines apply for all image masters for printing:

Grayscale and color images must be submitted as .tif or .eps files. We do not accept images in .jpg format.

Digital vector graphics (images created in Adobe Illustrator, AutoCAD, etc., not to be confused with Bitmap formats – see below for these) need to be submitted as high-resolution export files: .tif or .pdf. Please notice that the minimal line width for the final print format is 0.25 points.Additionally, you need to submit the images in the common original formats .eps, .ai, or .dwg. We generally recommend that you submit sample image files to the editors as early as possible, ideally upon creation of the images.

Black-and-white images need to be formatted in grayscale (8 Bit) mode, color images in CMYK (8 Bit, FOGRA 27 profile, ISO 12647-7).

Diagrams and charts need to be submitted as original files (usually .xls or .xlsx) and as high-resolution export images (.tif or .pdf).

Grayscale and color images need to have a minimum resolution of 400 dpi; Bitmap formats (.bmp, often used for non-vector black-and-white line drawings), 1600 dpi. These resolution guidelines refer to the final printed image format.

Example: The size of the original photo print is 7 cm x 4 cm. In the book, the photo is to appear in the size 14 cm x 8 cm. In this case it will not suffice to scan the photo with a resolution of 400 dpi as the scan will be blown up 200 % for printing. This image scaling will result in a resolution of 200 dpi.The photo print sized 7 cm x 4 cm must therefore be scanned at 800 dpi to leave a resolution of 400 dpi after resizing to 14 cm x 8 cm.

For our peer review process, we also need all images in screen resolution (no higher than 100 dpi) and compiled in one single document file (PowerPoint, PDF, Word, or similar).

Checklist

The checklist provides a concise overview of key aspects to consider when preparing and submitting your manuscript.

Submissions that do not meet all the requirements listed above will be returned with a request for revision on formal grounds or rejected.

If you use reference management programs, there is the option to cite sources automatically in the manner of the guidelines of the German Archaeological Institute (DAI).

We can provide a link to the following externally developed sources:

citation-style "archaeologie" for BibLaTeX

 Ciation-styles for other reference management programs are currently under examination.