From manuscript to published work

1. Preliminary considerations

Journals

The DAI currently publishes 14 internationally renowned journals containing research articles by international colleagues on topics independent from DAI projects. Scientists are welcome to submit articles for the DAI journals. Aside from the author's required self-commitment on the treatment of artefacts of unknown origin commitment, acceptance criteria include first and foremost the article's academic/scientific quality. This needs to be confirmed in a peer review process. Submissions also need to comply with DAI's formal quality standards.

Information on the specific focus, editors, publishers, editorial departments, and details on how to submit articles can be found on the web pages of the respective journal. Please see section 3a for more information on submitting articles.

 

Serial publications

In addition to the journals, DAI currently publishes approximately 70 publication series, each dedicated to a specific topic. These series comprise mostly monographs as well as some anthologies. The majority of publication series focuses on presenting research results gained from specific DAI excavation sites and research projects. In many cases, the editors of these series are the directors of the respective excavation and/or research projects. They determine the publication concept for the excavation in coordination with DAI's editorial offices. The concept then needs to be discussed and approved by the respective scientific committee. Thus, DAI serial publications focus predominantly on DAI research projects. We are therefore unable to accept unsolicited manuscript submissions. 

• Planning process and approval

The editors of a publication series develop a publication concept for that series. The publication concept states the content structure and planned publication schedule for the individual volumes. This publication concept is presented to and discussed by the scientific committees, i.e. the commissions and Executive Committee. After consultation with the editorial offices and under consideration of the available budget, the concept is then adopted. The decision on adopting or rejecting a publication concept is based mainly on its academic/scientific consistency and quality. The financial budget and personnel resources define the basic conditions that may also influence the publication planning. In addition, every individual manuscript is subjected to a separate peer review and acceptance process. 

 Standard agreements

In future, DAI will negotiate agreements on delivering and preparing research results for all its projects. These agreements will include a schedule agreed upon by DAI, the project directors and/or editors, and the project team members. The schedule also covers the publication of research results.

Information on the specific focus, editors, publishers, and editorial departments can be found on the web pages of the respective series.

2. Manuscript preparation

Once the preliminary questions and considerations have been settled, all manuscript submissions must be prepared ready for production according to DAI standards. This applies to the complete text and all illustrations. It is essential that the entire text, including the citation system, be formally correct. This is to ensure a seamless and swift editorial process, in particular with regard to pre-print production. All analog and digital images and illustrations must also comply with the quality standards for printing.

Standard guidelines apply for all publications of the DAI headquarters and departments as well as for the Commission for Extra-European Archeology. The Romano-Germanic Commission, Commission for Ancient History and Epigraphy, and the Eurasia Department follow slightly different guidelines. Please refer to the web pages of the respective commission/departments for more details.

The guidelines contain detailed instructions on preparing a manuscript so that it complies with the required formal criteria and can be considered ready for production.

Additionally, authors need to make sure that they own or acquire the usage rights for all visual material included in their manuscript prior to submission.
Submissions that do not comply with the formal criteria for manuscript preparation will not be accepted. They will be returned to the author for review.

 

3 a. Submitting articles, review process, and acceptance for journals

Scientists are very welcome to submit articles for DAI journals to the respective editorial departments. The submissions should match the profile of the respective journal. Authors who are unsure or have questions regarding the suitability of their manuscript should contact the editors before submitting.

If the submission fits the topic range of the publication, the editors will send it off for peer review. The peer review process is supported by the scientific/academic committee. In a double-blind procedure, manuscripts are reviewed by an expert in the respective field. Parallel to this, the editorial department in charge reviews the manuscript's formal preparation. 

Articles that do not meet the academic/scientific or formal standards will either be returned with a request for revision or rejected.

Please notice that the editorial deadlines for the various DAI journals differ. In individual cases there may also be additional specifications regarding manuscript preparation. All relevant details are available on the web pages of the respective journals or editorial offices.

3 b. Manuscript submission, review process, and acceptance for serials, anthologies, and monographs

As stated in section 1, manuscripts that have no connection to DAI projects are rarely accepted for publication in DAI series. Manuscripts may only be submitted upon detailed arrangement between the editors, author, and responsible department/commissions, and only upon confirmation that the necessary resources for the review process and publication are available.

DAI headquarter and departments

All monographs and anthologies scheduled for publication in one of the series published by DAI headquarters or departments need to be submitted to the Executive Committee for approval.

The task of submitting these works to the Executive Committee falls to the editors of the respective series. They coordinate this process with the departments in charge of the series.

The Executive Committee consults on the acceptance of publications on two set dates each year, in the spring and fall. Authors are therefore advised to hand in their manuscripts ready for production no later than February 1 or August 1 of each year to the editors of the relevant publication. All manuscripts are subjected to a review process coordinated by the editors. The review assesses the academic/scientific merits of the manuscripts as well as their compliance to formal standards.

Articles that do not meet the academic/scientific or formal standards will either be returned with a request for revision or rejected.

In addition to the editors of the respective serial publications, authors may direct questions and inquiries to the editorial departments in charge of the publication.

DAI commissions

Manuscripts to be published in DAI commission publications also need to pass a discerning formal and academic review process. These reviews are coordinated by the commissions in cooperation with the respective academic committees. Afterwards, the commissions decide independently whether to accept or reject a submission. They report their publication intentions to the Executive Committee and coordinate the planning process with the Executive Committee and DAI headquarter.

4. Editorial process

Once a manuscript has been accepted for publication, the publication process is handled by the editorial offices. In many cases, the editing is done by the specialists working in the editorial departments. Often, external editors review the manuscripts in close coordination with the authors.

All necessary contracts between DAI, the authors, and the publishing house are also finalized and signed during this stage.

Once the manuscript is finalized and ready for production, the author will receive the complete uncorrected proof version for quality review and final approval.

During all stages of the production process, the author's contact point is the editorial department of the respective publication.

5. Contracts

For journal publications, the DAI will draft a publication contract to be signed by the author. The contract grants the DAI the right to publish the article in the journal in question. As the DAI is planning to make its publications available online, and as many authors are also interested in making their articles accessible in repositories after the print version has been published, the contract also covers matters of online publication, including time limits, etc. Authors state in the publication contract that they either own or have acquired all usage rights for the published material. This applies in particular to images, drawings, and reproductions. Usage rights must also include the right to publish the material online. In addition, the publication contracts define the number of special prints/reprints and the treatment of digital PDF off-prints.

For manuscripts published in DAI serial publications, the DAI, the authors, and the publishing house sign author contracts that grant DAI and the publishing house the right to publish the work. As in journal publications, contracts for series publications also include online rights. Here, too, authors must state that they own or have acquired all necessary usage rights for the published material, for both print and online publications. In addition to general terms such as print runs, etc., the author contract states the number of complimentary copies the author is to receive (usually 5 copies) as well as the book discount at which the author is entitled to order the book (usually around 33 percent).

6. After production

Once the work has been published, the publishing house sends the author the special prints (in case of journal publication, now usually in PDF format) or complimentary copies (for monographs; currently 5 copies). In addition, the author can name up to 15 reviewers who will also receive complimentary review copies from the DAI and request 5 free reference copies that the DAI will send directly to the relevant institutions.